EchoFill › Use cases › Spreadsheet data entry

Enter spreadsheet rows into a web form without retyping

Batch fill arrives with EchoFill Business in the next update. Everything below describes how it will work.

You have a spreadsheet with 60 rows. The website you need them in has a form that takes one record at a time, and no import button. So you copy a cell, switch tabs, paste, switch back, copy the next cell, and do that for every field of every row. It's slow, and it's where typos come from: a transposed digit in a policy number, an email pasted into the phone field.

This page covers how to use EchoFill's batch fill for that job, when a different tool is the better answer, and the limits to know before you start.

First: does the site have its own import?

Check before you use any browser tool. Look for "Import", "Bulk upload", "Upload CSV" or "Add multiple" in the site's menus and help pages, and ask the vendor's support. If the site can import a CSV, use that: it's faster than any form filler and the site checks the data itself. If your company's IT team can use the site's API, that's better still for large or regular jobs.

Batch fill is for the common case in between: the site only accepts records through its web form, and there are tens or a couple of hundred rows, not tens of thousands.

How batch fill works

1. Record the form once. Fill the website's form by hand for one record, then click EchoFill → Record this form.
2. Download the CSV template. EchoFill makes a spreadsheet template from the recording, with one column for each field on the form.
3. Add your rows. Open the template in Excel or Google Sheets and paste your data into the matching columns, one record per row. Save as CSV.
4. Import it into EchoFill. The rows appear in the popup.
5. Fill row 1. Open the form, click to fill row 1, check it, and submit on the website.
6. Repeat. Open a blank form and fill row 2. EchoFill marks each row done, so you always know which records are left.

You can try it on up to 10 rows per batch on any plan. Business removes the limit.

Tips that save rework

• Match the site's dropdown text. If the form's dropdown says "California", a cell that says "CA" may not match. Use the wording the form shows.
• Format dates the way the form wants them. Check one record before you fill fifty.
• Keep an ID column. Add your own reference in the spreadsheet so you can match each submitted form back to its row.
• Do a test row first. Fill row 1, read every field, submit, and check the record on the website before you do the rest.

Limits to know

• One row at a time. You click to fill each row and you submit each form. EchoFill doesn't loop through the list by itself.
• It doesn't submit. EchoFill never clicks the site's Submit or Save button. A person reviews every record.
• CAPTCHAs stay yours. If the site shows a "prove you're human" check, you solve it each time.
• Web forms only. It fills forms in Chrome, Edge or Firefox. It doesn't fill desktop programs, PDFs or spreadsheets in other apps.
• Untested sites. Most business portals sit behind a login we don't have, so we haven't tested them. EchoFill handles standard fields, custom dropdowns and modern web apps, but check the first rows carefully.

Which tool for which job

Your spreadsheet stays on your computer

The CSV you import is stored in the browser on your computer, in Chrome's local extension storage. EchoFill has no server and no account, and it uses no AI service, so the rows aren't uploaded anywhere. EchoFill never records passwords, card numbers or Social Security numbers. See the privacy policy.

Common questions